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| I have a supervisor that had been communicating with one our Acct. Reps. accounts that they have not been happy with her. She just started taking over this account and is under the impression all is well. This e-mail states otherwise in detail and was sent to me to be filed in her personel file. This document was never discussed with her nor does she know about it. What are the ramifications of putting this in her file without her knowledge. Shouldn't the supervisor have to inform her before putting in her file?
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| Absolutely nothing should be in an employee's personnel file EXCEPT forms, documents, etc. they have signed or have knowledge of (it's difficult to prove the employee had knowledge unless a signature is attached to it). In this case, I would tell the employee that the company recently received feedback about the employee's performance. Use this opportunity as a counseling session and opportunity for the employee to improve. If you want to keep a copy of the email, do so in your own confidential "filing cabinet." Good Luck!
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