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I'm interested to know how other HR professionals handle the record-keeping of internal job descriptions.
Do you maintain them in a public forum for all staff to access and review? Or do they reside on an internal database only accessible by a select group of employees (HR and management)?
I'm referring to the unsigned general job descriptions only, not the signed ones. We already store our signed j/ds in each confidential employee file.
Any insight/feedback is appreciated.
Thank you!
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| We used to include our job descriptions (field supervisors and field laborers, not office positions) in the company handbook. An HR consultant advised us to remove the j/d from the handbook and only distribute the applicable j/d to the employee in that position. So, from that advice, I would not make the detailed j/d public. You may want to maintain a summary of each position in a public forum. Hope this helps.
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This is very helpful. I have been leaning towards not making these docs available to all employees - mainly because I cannot think of a good enough business need for it. When we have open positions, those jobs are posted and described internally to all staff. Plus, while it a job description is general information, these documents are proprietary and I don't think they should run the risk of being made public.
Thanks for your input, I appreciate it.
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